Building an Effective Fleet and Driver Safety Program

hitanshi D.Rathod | January 5 - 2018


Every year, accidents constitute a majority of the operational costs borne by the fleet business. Due to increasing road congestion, unchecked driving behaviour and on-road distractions, collision and compensation costs arising from accidents have become a growing concern for organisations.

A fleet safety program not only establishes a safe work environment but also instils employee satisfaction. With a reduction in workers’ compensation cost and accidental expenses, fleet owners can have a better chance at improving their profit margin.

An effective fleet safety and risk management policy adheres to certain crucial factors. It should be framed by considering your company’s culture, work environment and existing standards. Here are the 4 best practices for improving driver and fleet safety.

Driver Admission and Training


Building a strict selection process within the organisation will ensure that only efficient drivers are a part of your workforce. It is advisable to conduct a thorough screening process to measure individual capability and the availability of required legal documents and licenses.

Once your team is on-board, companies should include driver training as a part of their induction procedure. An effective driver training program can be a deciding factor for individuals during accidents and emergency situations. Drivers should be trained in operating different types of vehicles by adhering to safe driving protocols. Ensure that your drivers are aware of safe driving techniques and defensive driving strategies.

Driver Monitoring Technology


Companies can ensure safe driving by investing in driver behaviour monitoring technology. Nowadays, various fleet management systems are equipped with advanced tracking tools that allow fleet managers to monitor excessive speeding, harsh acceleration, braking, cornering and other aggressive driving patterns. With such an automated system, your company will be in a better position for monitoring real-time driver behaviour and reducing accident risks.

You can also consider rewarding good driver performance by either mentioning top ranking drivers in your internal publications or offer financial incentives.

Vehicle Maintenance


A reliable fleet management system can organise your maintenance schedules to help improve vehicle longevity and maintain engine health. Through regular inspections and maintenance, your company can reduce risks and avoid vehicle downtime.

Fleet Driver Policy


The Fleet and Driver Safety policy should illustrate the standards followed by the company in establishing a safe work environment and the guidelines that the workforce should follow. The policy should introduce the international road safety policies and guidelines for all the vehicles operated by the team. It should include the driver safety rules, defensive driving guidelines and accident reporting procedure as well.

The Fleet and Driver Policy should be updated regularly and strictly maintained throughout the company processes.

It is quite impossible to eliminate accidents completely as roads are the most unpredictable environments. However, with an effective fleet safety and risk management strategy, fleet managers can reduce damage expenditure, increase productivity and improve driver safety.